Terms and Conditions - apps4nsw
1. ENTRY REQUIREMENTS
1.1 Submitting an entry into the competition (Expression of Interest) amounts to acceptance of these terms and conditions.
1.2 Expressions of Interest must respond to an identified competition challenge category.
1.3 Judges’ decisions are final and the Organisers will not discuss any details regarding the evaluation / judging process after it has occurred.
2. WHO CAN ENTER
2.1 Entry is open to individuals, groups of individuals, organisations, companies and businesses.
2.2 Entries to the competition are welcome from NSW Government employees in accordance with the following terms and conditions:
- NSW Government employees are obliged to seek ‘secondary employment’ approval in accordance with the procedures for their agency,
- Entries must not have been / will not be developed in whole or in part as a result of their paid employment / responsibilities as NSW Government employees,
- Entries must not use any data or other resources available exclusively to NSW Government employees as a result of their employment,
- Teams consisting of NSW Government employees should (as far as possible) also include non-government members to support skills growth and the wider digital economy.
2.3 The Organisers reserve the right to verify the validity of entries and reserve the right to disqualify any entrant for dishonest behaviour (including tampering with the entry process) or for submitting an entry which is not in accordance with these Terms and Conditions.
2.4 Entrants will not receive payment or compensation for their travel costs or other costs incurred as a result of their entry or participation in the competition.
2.5 Multiple entries may be submitted by individuals or teams.
2.6 Entrants aged less than 18 years must have permission from their parent or legal guardian, who must agree to these Terms and Conditions on their behalf.
3. COMPETITION PERIOD
3.1 Expression of Interest submissions to the competition will be accepted from 12pm Eastern Daylight Savings Time on Tuesday 7 April 2015 until 12pm Eastern Daylight Savings Time on Wednesday 22 April 2015 (the Closing Date).
3.2 Submissions received after the Closing Date will not be considered.
4. HOW TO ENTER
4.1 Entrants must complete the Expression of Interest form (EOI) (available on data.nsw.gov.au) to define their proposed concept.
4.2 The EOI must nominate the challenge category for entry.
4.3 The EOI will be judged by a panel which will include representatives the relevant participating agency (data custodian).
4.4 Shortlisting of EOIs will be undertaken after 12pm on 22 April 2015. Successful EOI entrants will be contacted by the apps4nsw team, and provided with a login code to register for CeBIT.
4.5 Shortlisted entrants in each challenge category will be invited to participate at the Hackathon event on Thursday, 7 May 2015. As part of the Hackathon event, entrants will work on their product concept and then present (‘pitch’) their product concept to an audience including the judges. At the Hackathon, the best three entries in each challenge will be shortlisted for the next stage, and will be awarded a prize on the day. The shortlisted teams will then have two weeks to continue to develop their apps as well as prepare a more detailed short presentation (pitch). They must be available to attend the final apps4nsw pitching and judging, scheduled for Friday, 22 May 2015. A final decision on the winning entries will be made based on this pitch.
4.6 The final three shortlisted entries within each category will qualify for the next round of the competition.
4.7 Products developed must be designed for use on a mobile, hand-held, smart device.
4.8 Entries must use data relevant to the challenge category (supplied by participating NSW Government agency).
5. INTELLECTUAL PROPERTY RIGHTS AND LICENSING
5.1 All entrants warrant that their entries do not contain any material that infringes the intellectual property rights or moral rights of anyone else.
5.2 Entrants will indemnify the Organisers against any third party liabilities, claims, costs, expenses (including legal costs), loss or damage incurred by the Organisers as a result of publishing any material submitted by entrants as part of their entry.
5.3 Any data supplied by the NSW Government remains the property of the NSW Government and use of that data is licensed to the entrant.
5.4 Intellectual property created by the entrant for entry into this competition will be maintained by the entrant unless otherwise negotiated.
5.5 The entrant acknowledges that all intellectual property rights, including but not limited to copyright, trademarks, design, patents and other rights in and to the Organisers name and products, are the sole and exclusive property of the Organisers.
5.6 The Organisers reserve the right to enter into commercial negotiations with any entrant for the purpose of acquiring a licence to use the entrant’s material on a commercial basis subject to such terms and conditions as the parties agree.
5.7 To qualify for the cash prize, entries must be accepted and available via relevant app stores.
6.1 The Organisers have the right to disseminate information about the competition arrangements, competition entries, the awarding of the winners and other details related to the competition in their marketing and advertising that may be published on the web, in brochures or in other forms.
7. GENERAL INFORMATION
7.1 The Organisers are the NSW Procurement, Office of Finance and Services, and the NSW State Library.
7.2 The details contained in EOIs are protected by security safeguards as detailed in the Privacy and Personal Information Protection Act 1988. The Organisers collects entrants' personal information in order to conduct the competition. If the information requested is not provided, the entrant may not participate in the competition.
7.3 By entering the competition, unless otherwise advised, each entrant also agrees that the Organisers may use and / or release this information, in any media for future promotional, marketing and publicity purposes without any further reference, payment or other compensation to the entrant, including sending the entrant electronic messages. A request to access, update or correct any information should be directed to the Organisers.
7.4 The Organisers reserve the right to amend these conditions at any time up to the Closing Date.
8. JUDGING PROCESS & AWARDS
8.1 The Judges’ decisions are final and not subject to negotiations or appeal.
8.2 Up to three entries in each of the challenges will be awarded a $500 prize on Thursday, 7 May 2015. On Friday 22 May 2015, the EOIs selected as winning entries will each be awarded $15,000 as a cash prize to assist with the development of their product (app) concept.
8.3 Each $15,000 prize will be disseminated in three payments to ensure completion of a market ready app:
- $4,500 at the start of product development.
- Provision of specification, wireframes, agreement on platform and functionality
- $4,500 when the product is accepted by the participating agency. A working version of the product post UAT (user acceptance testing)
- $6,000 when product is launched in the market. Launched in iTunes, Android Market and / or similar stores
8.4 Any alteration of cash payments will be at discretion of the Organisers. Acceptable progress by the entrant must be demonstrated to meet the criteria for payment at each stage.
8.5 Participating agencies can contribute additional funding for product development of the selected submission and / or another submission, at their discretion.
8.6 The Organisers reserve the right to modify, suspend, terminate or cancel the online competition and awarding of prizes if the submissions received do not meet minimum standards for each challenge.
9.1 Successful shortlisted entrants must be available to pitch their ideas on Thursday, 7 May 2015, as well as Friday, 22 May 2015, if required.
9.2 Winning entrants must be available to develop the agreed products for launch in the marketplace (including acceptance by iTunes and / or Android Market) by 26 June 2015.
9.3 A prize agreement will be negotiated between the Organisers and the winning entrants regarding the delivery of final products.
10. COMPETITION RESULTS
10.1 Results will be posted on www.data.nsw.gov.au/apps4nsw
11. NON DISCLOSURE
11.1 The winning entrants, their partners, employees or agents shall not, without prior written approval of the Organisers, disclose information or release material of a confidential nature provided to the winning entrants by the Organisers in connection with the provision of the app, to any person other than the Organisers.